10 Time Management Techniques to Work Efficiently
Time management plays an influential role in every aspect of life. Be it your personal life or professional, knowing how to make the most out of time can help you become more productive. Also, it enables you to balance both your career and personal life.
Not just that, but a lot of recruiters these days give particular emphasis on time management questions. This is to know how well the candidate understands time’s importance, helping them optimise work accordingly.
So, as the importance of time management is increasing significantly, here are ten time management techniques that can help you work efficiently. So, let’s get started.
Time Management Techniques to Keep You Going
Here, look at some of the best ways to manage your time better.
Make smart goals
Brilliant work over Hard work- that’s what people believe these days, and you need to follow the same. Your time management skills need to be specific. You need to set precise, measurable, accurate, and time-oriented goals. Quantifying or planning your goals in detail can help you achieve a lot.
You might feel multitasking can help you complete a lot of work simultaneously. This can be true sometimes, but it can also hamper your time and the outcome. Instead, you should set dedicated time for each of your work. This will also help you keep track of the work that you are doing.
Learn what is important
Don’t just pick the more important work, but make sure to prioritise the urgent work. Ask yourself questions like- Is this work important? When is the due date? Learning the difference between essential and urgent can help you become more productive. If you don’t plan your day beforehand, you can also lose track of the next day.
Prioritise your time
Your smartphone is not just there to keep you entertained but also can help you prioritise your time. For example, you can use time management apps to plan your day. Mapping time lets you keep thoughts clear and prepares you to address each task adequately, right from the morning when you wake up from bed till you hit the bed at night.
Procrastination is not going to help
“I will do this after some time”- let’s be honest, this thought comes to all of us. But winners are those who know how to tackle this thought. Procrastination is a common thing that working professionals go through, primarily when there is a lot of work to do or the deadline is approaching. However, you will automatically become more productive if you know how to get over it.
Stay away from distractions
Most of the time, five minutes of scrolling through social media end up wasting hours and hours. It is a prevalent thing that every one of us goes through. But if you know when to stop, you can do much better. The best way is to block social media notifications for the time when you are working.
Working long, stretched hours can leave you exhausted and hamper your productivity. So, you must plan your work with breaks. Set alarms- yes, fix certain time intervals for all your work and take breaks in between. So, the next time you return to your desk, you will feel refreshed and productive.
Limit your Email Time
You might feel that checking and reverting email is just a matter of time. But it can also affect your productivity. So, the best way is to check your email before you begin working. You can revert to emails when you take breaks or travel unless necessary.
Estimate time per task
Each task should have a dedicated time slot. This way, you keep track of time, and you can also increase your efficiency. For example, if you have to revert emails, you can set 30 minutes for the same. Or if you have to plan your day, take 15 or 20 minutes to make the schedule.
The 4D Rule
Lastly, learning the 4D rule is an effective way to manage your time. The 4D rule means Delete, Delay, Diminish and Delegate. Delete or cut the task if you feel it will take unnecessary time without yielding better results. Delaying the task means picking the urgent ones. If you can diminish the time for a given job or do it in a shorter period, you automatically have more time. Finally, delegate it to them if you feel anyone else can do the same task better and more quickly than you.