Job description Marketing personnel shall send FG Code through mail which Designing personnel shall forward to Back Office Designing personnel to create cylinder number in SAP T- Code ME51N
Back Office Designing personnel shall forward cylinder numbers to Designing personnel which Designing personnel shall forward to cylinder vendor for engraving in addition to Corel/Illustrator final artwork file.
Take a colour print out of final design and attach PI with it and forward it to Back Office Designing personnel
Back Office Designing personnel shall add cylinder details in SAP T-CODE IH08 like colour, size, PRT, etc and generate Purchase Order in SAP T-CODE ME21N and its PDF through SAP T-CODE ME23N is to be generated and forward it to Designing personnel
Back Office personnel have to do entry of PRT in SAP T-CODE CA02, in which needt o go to PRT>Gravure Printing>Equipment>Add cylinder number, colours and Pantone shades.
Before giving cylinders for Re-engraving, Back Office personnel need to check that where the material code belongs to i.e. KPPL or Customer in SAP T-Code – IH08
Need to put Purchase requisition of Cylinder Re-engraving through SAP T-ode ME51N
Back Office Designing personnel shall generate PO of Re-engraving process in SAP (Cylinder information is not requried to be changed as it will remain same) and sent to Designing personnel through mail
If design is for flexo printing, CDR file shall be sent to Flexo printing vendor, who shall issue Bill to Designing personnel which Designing personnel shall forward to Back Office Designing personnel through mail
Back Office Designing personnel shall generate stereo PO through SAP T-ode ME21N and forward to Designing personnel through mail which Designing personnel shall forward to Flexo printing vendor
Back Office personnel check to check that the cylinder reached factory through SAP T- Code ZCYL. If Received, then prepare Sales Order with T-Code VA01 and generate its PDF through T-Code ZSDSO and mail it to relevant marketing personnel. Marketing Personnel will verify it and Validate it.
After Validation, Back Office personnel will mail PDF Sales order to Dispatch Executive, after which cylinder invoice shall be generated by dispatch executive.
Back Office shall receive hard copy of Original & duplicate invoice from Dispatch executive, which back office personnel will hand over the original one to respective marketing personnel and duplicate invoice will be filed in Cylinder Sales File.
Exports – On Receiving Cylinder PI from Designing team, Prepare Sales Invoice through SAP T-Code FB70 and ensure whether it will be generated in USD, Euro, GPB, for this, check it with PI.
After Sales Invoice preparation, it has to be parked through SAP T-Code FB70. It has to be validated by Finance Maanger. It has to be posted through T-Code- FBV0.
Generate Z E –invoice through SAP T-Code Z E –Invoice.
Need to maintain MS Excel format of all details of Invoice like party name, bill no. amount etc