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Office Administration

Office administration professionals need to be adept, resourceful, and creative to carry out their various roles and responsibilities. They need to oversee all the operations and administrative jobs within the organization and ensure that the office runs smoothly and efficiently without any roadblocks in the day-to-day functioning. These activities could range from human resource management activities, managing budgets and records, and undertaking the supervision and monitoring of other employees and their roles.

Introduction

With growing businesses, the number of employees in a company is also increasing. No one can deny that managing these employees is like a winning battle for any organization. The HR department plays a critical role in managing the workforce and enhancing the performance to make the business successful.

Choosing to make a career in HR is highly appreciable.

Companies continuously look for the best HR people to manage the workforce in a highly competitive environment.

Skills and responsibilities for office administration professionals

Office administration requires some skills and responsibilities that the candidate must be proficient in:

  • Supervising the day-to-day operations of the administrative department and its staff members.
  • Developing, implementing, improving, and reviewing all policies, procedures, and protocols with respect to office administration, systems, and staff.
  • Ensuring that all equipment and supplies are adequately stocked in the office, and there are no shortages. If there are any shortages, they need to be replenished immediately.
  • Planning, organizing, and scheduling meetings, interviews, and other office events.
  • Collecting, analyzing, and storing all relevant data using the online filing systems and computers.
  • Making travel arrangements for senior company members, such as the senior management and senior executives.
  • Exhibiting polite, efficient, and professional communication via phone calls and emails.
  • Monitoring the maintenance of equipment in the office.
  • Managing projects and exhibiting leadership and organizational skills.
Qualification for admin jobs

A degree in business-related qualifications is mandatory. However, candidates need to have some essential skill-sets to become skillful administrators. These skills include:

  • Supervising the day-to-day operations of the administrative department and its staff members.
  • Organizational
  • Customer service
  • Communication
  • Teamwork
  • Responsibility
  • Time management
  • Multitasking
  • Personal career goals setting
Office administration openings and vacancies

With companies expanding by leaps and bounds and the emergence of new start-ups, there are many new vacancies created for office administrative executives and officers. Most of these vacancies do not require higher qualifications, but the candidate needs to be a graduate and have a certain degree of proficiency in MS Office, MS Excel, MS Word, and other computer-related skills.

What is the highest position in office admin jobs?

Within the administrative job title hierarchy, some top-level roles are highly sought after and command better salaries. Some of these roles are:

  • Senior executive assistant
  • Chief administrative officer
  • Community liaison officer
  • Operations director
  • Senior receptionist

Administrative assistants are highly sought after in this sector. Usually, they help by providing support around the office to various other administrative functions. Office assistants make sure that the workplace is running as smoothly as possible. Operations managers are mid-level positions that primarily oversee the hiring and training of new candidates. They also improve the overall efficiency of the workplace. Facility managers help oversee the physical space or building and its smooth running.


Frequently Asked Question

An administrator’s salary is typically determined by the number of years and experience they have in this field. Abroad, top-notch administrators command an annual salary of $50,000 - $70,000. In India, an administrative head or director can earn anywhere between INR 2500000 and INR 3000000. Much of this also depends on the candidate’s soft skills and technical capabilities. Different skill sets within the administration sector command different salaries. HR managers and executives are the highest paid, followed by operations, payroll, and vendor management. These sectors have seen the highest growth in recent years in terms of overall salaries and compensation. The administration field is fast developing and slated for rapid growth in the foreseeable future. Interested candidates can look for a prolific career in this field.

Admin jobs can entail a plethora of different roles and responsibilities. These include taking minutes of meetings, answering the phones, taking inquiries, managing the office, organizing travel, managing and scheduling appointments, organizing internal and external events, and providing administrative support to property managers, sales reps, and senior management in the organization.

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